A question came in to me about why do local units have to submit to the council membership deadline earlier from what is listed as the reporting deadlines on the state PTA reporting form.

The answer is found within the state PTA bylaws. The state PTA bylaws establishes a membership process for local units connected to a council.  The process requires the council to submit local unit dues four times. This is the reason why we have the early bird report, required report, membership awards report, and the final membership report.

This process allows the local unit to write only one check to the council for all three dues portions: council, state, and national.  The council collects and deposits the local unit checks and forwards, by the state deadline on the reporting form, the state and national portions of the dues to the state PTA office.

This is why councils have an earlier deadline from what is listed on the state reporting form: to deposit checks, keep their portion of the dues, and to determine the state and national dues to forward to the state office in one council check.  

Having councils send in a check to the state office with all of the local unit reports makes record keeping simpler and depositing checks easier at the state office. Units without a council must submit directly to the state office by the state reporting deadlines.

The state PTA forwards the national portion of the dues to National PTA.

That is how the dues forwarding process works and why there are earlier council deadlines.



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